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Instructions to HMs for Dispatch of SSC Pass Certificates


SSC/OSSC Public Examinations, April 2022 & July 2022 - Dispatch of Pass certificates - Instructions

 The Secondary School Certificates along with photo scanned (Pass-cum Marks) relating to the passed candidates of your School who appeared for SSC / OSSC Public Examinations, held in April - 2022 & July 2022 are sent herewith along with the Annexure showing the details, by Speed Post. The receipt of the above SSC Pass Certificates along with the Annexure should be acknowledged within three days from the date of receiving the certificates duly furnishing the Roll numbers of candidates whose certificates have not been received if any, with reference to the online applications submitted by you, that the same may arranged to be sent to you. The acknowledgement should be furnished to this office in the Proforma appended to the name address of the Additional Joint Secretary concerned.

 The following instructions should be strictly adhered-to, before issuing the Certificates to the candidates.

 1. The entries relating to the personal marks of identification in the SSC's have also been got printed by the computer to the extent furnished in the online application of respective candidates. These entries should invariably be checked by the concerned Heads of the Institutions carefully with reference to the entries made in the school admission register before. Issuing the certificates to the candidates. He/ She should be also sign. underneath the certificate on the left-hand side, duly affixing designation stomp without fail

2. If there is any omission in the entries relating to the date of birth or Father's name, Mother Name and Candidates name the certificate may be returned to this office along with a certified extract of the Admission

 Register showing the date of birth, etc. simultaneously for supplying the omissions, similarly if there are any serious errors in date of birth like 29 2-1997, 31-4-1997 or 31-11-1997 etc., which do not exist as per the calendar and as such the certificates with such discrepancies should not be delivered to the candidates. In all such cases the correct date of birth should be ascertained and certificates may be returned together with extracts of admission registers and declaration of the parents in original, for taking further action, duly enclosing original evidential records for the same.

3. In the Office records maintained by you, the year and month of the Public Examination, Marks/Subject Marks, Results and the Serial Number of the Certificates should be noted in respect of each candidate.

 4. On receipt of unconcerned 8.S.Cs, O.S.S.Cs, of the candidates who do not belong to your School, they should be returned to the name address of the Additional Joint Secretary concerned immediately by registered post with acknowledgement due with a separate covering letter addressed to the concerned officer

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