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Mana Badi Nadu Nedu – reconciliation of cement invoices and indents – instructions

Mana Badi Nadu  Nedu   reconciliation of cement invoices and indents – certain instructions issued- regarding



 Cement for Nadu Nedu was supplied by Cement companies in the State. In the initial periods before the cement companies started supply,  some cement was  purchased  from  the  local  market.  During  the  completion stage,  small quantities  were procured locally  again  as  the minimum  quantity  the cement companies supply is not less than 450 bags.

 2.      There are a lot of issues coming up  in reconciliation of the supplies and invoices and payments  and the cement companies have  been pursuing  the department to settle these issues. At the same time the schools are  not able to close the works though they are closed physically and fnancially because certain invoices are shown pending in STMS.

 3.      Hence the following case wise instructions are issued to  settle the issues related to cement indents, invoices and payments.

 Case  1: Certain  dispatches  of cement were made for more than one school but only one  invoice was raised on one school.

Solution: The Headmaster   upload the invoice to  the extent of total quantity dispatched to his school. And the other HMs can upload the same invoice to the extent of the quantity received by him. Here we should note that one invoice can be used by number of schools upto the total quantity of the invoice quantity.

 Case2: There are some cases where (for example) invoice is raised for 100 bags but cement was released  and dispatched to the extent of 80 bags only. Further balance cement will not be supplied by the company.

 Solution: The invoice shall be uploaded for 80 bags  only and closed. Please note that the cost of the each cement bag is Rs 235 including GST and all taxes and transportation.



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