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Mapping of students to the opted schools

Process  of  transferring   the students to next higher classes

 Streamlining   the    process  of  transferring   the students to next higher classes without insisting on any documents – Mapping of students to the  opted schools - Orders issued

 The attention of all the  Regional Joint Directors of School Education and District Educational  Officers  in the  State is invited to  the  references cited above, and they are informed that every academic year there is a regular  process of promoting and transfer of students to another schools for next higher class.

 Over the  years, it is observed that transition of the  students from lower class (where the  maximum class is 2,5,7 or 8) to higher class in the new schools  are not  been done properly due to  non-convergence of the head masters in admitting the  children from one school to another school. It  is noticed that the   HMs are still insisting  for f documents like Record sheet, TC, Caste Certificate, Birth Certificate &  Other  Certificates resulting  in hardships  to the  parents  and delaying the  migration  process. Due to this, there are high chances of the  children getting dropped out  in the  transition classes.

 To  overcome  the   above  scenario the   following process is  to  be adopted Mapping of Students to Schools:

  Though  the   online TC  facility  is still available  some schools are following the   old process, and the   respective students and parents are facing difculty. As a result, all such students are  being kept as “System Drop” until they get admitted and digitalized in any school.

 To avoid the  above process, this year the  School Education Department  has  proposed  to   streamline and  simplify  the   process  of transition of students from one school to  the  next higher classes in their respective  habitation /  mandal /  district (or)  as per the   choice of their parents  and opt the   desired school where they are  willing to  join. The mapped  data  shall  be automatically  transferred to  the   opted schools from State  Headquarters itself after  mapping  all such student’s and to ensure the  same, the  following process is to be adopted.

i.  Identifying of Schools / Students where next higher classes are not available.

ii. Obtaining the  option form the  parents.

iii. Provisioning facility to map students to the  OPTED school.

iv.Transferring the  students to the  OPTED schools during promotion activity.

 i.  Identifying Schools /Students:

  A  detailed  report on  Schools  /  Students  where the   next  higher classes  are  not   available has  been  prepared  and  made available  in respective DEO / MEO logins of Student info portal. The said reports are to be downloaded and special teams must be constituted exclusively for the said transition process.  NO  student should be left in any school / system dropout.

ii.  Option Form from parents:

 A  declaration  form consisting  of the   opted school details shall be obtained from the  parents of all the  above students. The Option Form shall consist of District / Mandal / village / ward / School Details (enclosed).

 iii. Provision for Mapping in Student Info Portal:-

  All students studying in Government Schools under all managements need to  be tagged to  their next higher  class joining school. Provision is given in the  student info site. Headmaster  shall obtain the  OPTION form from the   parents  and select the   respective  school against each student (detailed User Manual along with declaration form is attached in Annexure-

1).iv.Auto transferring the  students to the  opted schools:

 All students shall be transferred automatically  to  the  opted schools to the   promoted classes  from state  headquarters  itself.  An SMS  alert  / Welcome  message  will be  sent  to  the   parents  of  the   students  after successfully tagging them to the  school of their choice.

 B) Eliminating the  traditional mandatory documents:

 In the  past few decades, documents such as DOB Certificate, Caste certificate,   Nativity   certificate,   Residence  certificate   etc.  have been


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