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Toilet Maintenance Fund (TMF) - Instructions

 Toilet Maintenance Fund - latest Instructions

Supply     of    Cleaning     Chemicals/     Cleaning     Tools/Bathroom     Plastid Accessories/    Miscellaneous    Tools/   Gloves Min Brush   t all   Govt., Schools/         Junior         colleges         for       Toilet         maintenance Receipt/Storage/Distribution  - instructions  

to the  reference  read  above,  the Government have  issued  orders for setting  up of Toilet Maintenance  Fund (TMF) for maintaining  clean  toilets   in all  Govt.  Schools   and  Junior  Colleges  in  the  state.  For  this  purpose,  the Government  have  ordered to (a)  have  care  takers  called  Ayahs  engaged  by the   Parents  Committee/  College   Development  Committees  in  all  schools based  on  enrolment.  (b)  Capacity  building   and  training  (c)  to  procure  and supply    the   (i)    Cleaning    Agents/Chemical   (ii)    Cleaning   Tools   and   (iii) Bathroom   plastic  accessories (iv)   Miscellaneous   Tools   (v)   Gloves   &  Mini Brush  (d)  constitute  a   Project  Monitoring  Unit at  state  level  and  in  all  the districts.  Accordingly, separate action for engaging Ayahs, Trainings, procurement of material  is  already initiated.

 It   is   further   informed   that,   for  effective   monitoring   of  the  TMF programme the  Government at  para  8 of the G.O.  read  above,  ordered   to procure   and      supply    of  cleaning   tools/cleaning   material      through   e   • procurement to  maintain  uniform quality and to  invite reputed  national level companies  etc  .     Supply  orders  are  issued  to the firms  with  instructions  to deliver the material    at  MANDAL  points  .    The  MEOs/  RIOs  shall  facilitate the delivery of the  material  to the  School  points.

 The  following   Category   of  items   will   be  delivered   to  all   Mandals   for distribution  to schools/  Junior  Colleges

 (A)     Cleaning  Chemicals:   (i)  Bathroom   cleaner/  sanitizer   (ii)  Toilet

Cleaner and (iii) Air freshener.

(B)    Cleaning  Tools:  (i)  Bathroom  Wiper  with  long  handle  (ii)  Refill Wiper (iii)  Mop with  Long handle (iv)  Refill  Mop (v)  H  for storage ard  bristles  brush  with  long  handle and (vi) Toilet brush

(C)     Miscellaneous  Tools:  (i)  Reflective  safety  Jacket  (ii) Spray bottle and    (iii)  Cob-Web broom with  long  handle

(D)     Bathroom  Plastic Accessories:  (i)  Plastic Bucket  (18  Litres)  with Mug  (ii)  Mini  Bucket  (3  litres)  and  (iii)  Swing  Lid Dustbin  (60 litres)  .

(E)    Safety  gear:  (i)  Reusable  Rubber gloves and (iv)  Mini Brush

 Further,  all the supplies will  be commenced  soon. The school/ Junior college wise/  Mandal  wise details of quantities of each item to be supplied  is  communicated  herewith.

 The following instructions are issued to the  District Educational Officers / Regional Inspectors of Intermediate Education with regard to receipt/  storage/  supply  and  distribution  of  material  to  all schools/Junior colleges  within  the  stipulated  schedule  to  give instructions  to Dy. EOs/  MEOs.

 a)  Based on the  quantities / volume  of supply  to  the Mandal,   a  proper, spacious,  secured accommodation for storage to be identified at the 1 instance  in  consultation  with  the  District  Educational  Officer/  Regional

Inspectors  of Intermediate  Education.

b) The  Mobile  numbers  of  Mandal  Educational  Officers  as provided  by the

District  Educational  Officers are  communicated  to the  suppliers.

c) The  details  of  suppliers/  their  representatives,  contact  no.s  will   be provided to the DEOs/Mandal  Educational  Officers  for  easy interaction and receipt of material  on time/ as per schedule.

d) On receipt of material,

 (i)it  should   be  verified   whether  the   material   is   received   in  good condition and the quantity as per indent shall  be acknowledged  on the same day of receipt.

(ii)  Simultaneously,   the  quantities   received   item   wise        shall   be

uploaded  In  the  format  In  IMMS  App  on the same  day  by MEO.  And shall generate  acknowledgement without delay

The   District   Educational   Officer  after   uploading    and   generation   of acknowledgement  by MEO, shall  verify and confirm.

f)  For  receipt and  storage  of Cleaning  Chemicals,  adequate  / proper care

shall  be  taken  to  store  such  material  in  a  more  spacious   room  with adequate ventilation free from  sunlight etc.,  both  at Mandal  Point and school  point.

g) The  District  Educational  Officers / Regional  Inspectors  of Intermediate

shall  prepare  school  wise  / Junior  College  wise  distribution schedule/plan  and  shall  give  suitable  instructions to all  Headmasters/ Principals  of the schools/ Junior  colleges  for  receipt of material

h) Proper    accounting    procedure    shall    be   followed     in    receipt   and

distribution   of  each  material   to  the   school   / Junior  college   by  the

Manda!  Educational  Officer.

i)  Every  Headmaster  of  the  school  / Principal  of  Junior   College   shall maintain  a  stock  register  of receipt  and  utilisation  of  material  received in  a   proper format  and  ensure  proper  safety  and  utilisation  of  the material.

j) The  Regional  Joint  Director  of School  Education  /District  Educational Officer/   Regional   Inspecting   Officer,   Intermediate   Education   shall supervise     the  receipt and distribution  of material  from  time to time


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